Senior Year - The College Application Process / Transcripts

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ORDERING OPHS TRANSCRIPTS

Some important notes to remember about transcripts

The OPHS Counselors must meet with students before they submit their first transcript order. This is to insure transcripts are being ordered correctly, and to make sure they aren't being ordered for schools that do not require them. Once the student’s counselor has reviewed the process with them and signed off on the first order, it is not necessary to get approval for subsequent orders.
Most UC & CSU's campuses do not require transcripts at the time you apply.However, CSU's have begun situationally asking for them so you should always double-check to make sure.
Most private/independent colleges and universities will require an official high school transcript (though 6 semesters) as part of their application process.
Most Junior Colleges will require an official high school transcript as part of their application process.
Many scholarship applications will also require an official transcript.
February will be the month when most private/independent schools require students to send Mid-Year Grade reports (i.e. 7th semester transcripts). Some state schools may also request transcripts at this time if they are seeking supplemental information. For those schools who will require them you should pre-order them and submit your requests at the same time you bring in all of your materials with the "Counselor's Application Checklist".
Once you commit to attend a school you will be asked to send a final (8 semester) transcript to that school!

Nowadays, the majority of transcripts are sent electronically through Naviance. In order to do so you must give the school an online authorization. This is accomplished by you registering with the Common Application at: https://www.commonapp.org/CommonApp/default.aspx

You will then use the Common App username and password to complete the FERPA (Family Privacy Act Waiver) in Naviance. In other words if you might also be requesting letters of recommendation later you must waive your right to view them, and you must authorize the school to send your transcript to colleges, universities, scholarships, the NCAA etc...

Click here to view a YouTube Video about how to order your NCAA transcript electronically. The example school in the video is "Wyoming Seminary. For an OPHS student you would obviously select Oak Park High School Click here to view

TRANSCRIPT ORDERING PROCEDURES:

Check the “colleges I’m applying to” page in Naviance to determine what kind of document transmission format your school(s) prefer.

This is a Common App school and will require mid-year transcript. All transcripts will be transmitted electronically to these schools.

This is an electronic school. If they require a transcript or any other supporting documentation it can be transmitted electronically.

This is not an electronic school. If they require a transcript or other supporting documentation it must be mailed via USPS. If your school or destination is not on the naviance.docufide list then you may either provide a stamped pre-addressed envelope to the Registrar, or we will put the transcript in a sealed envelope for you to pickup and mail yourself. Please review the items at the bottom of the page for this option.

Please check the following web link to view the list of destinations that accept electronic transmission of documents: http://www.docufide.com/hp2/general/edocs_destinations.jsps If your school/destination is on this list make sure you have added it to your list of “active applications” in the “colleges” section of Naviance. Note: you must still pay for electronically submitted transcripts.

If this transcript is for the NCAA please make sure you have added the NCAA to your list of “active applications” in the “colleges” section of Naviance, and provide your clearinghouse registration number on our Transcript Request form.

If your school or destination is not on the naviance.docufide list then you may either provide a stamped pre-addressed envelope to the Registrar, or we will put the transcript in a sealed envelope for you to pickup and mail yourself. Please review the options below, and indicate which your prefer on the Transcript Request form.

Check the option(s) that apply to your transcript order.

____ I have reviewed the electronic transmission information above and understand that my transcript will be submitted electronically. Please indicate (ED) below next to the schools/NCAA destinations that will be sent electronically.

____ Hold in the Counseling Office for me to pick-up. I understand that I am responsible for picking up and mailing the transcript(s). Please indicate (H) below next to the schools/destinations that you want your transcript “held’ for.

____ Please mail my transcript(s) and any other related documents in the pre-addressed, stamped envelope(s) I have provided to the OPHS Registrar. I understand that I am responsible for putting the correct mailing address and postage on the envelope(s). I will leave the return address blank on the envelopes I provide. Please indicate (PA) below next to the schools/destinations that you have provided pre-addressed, stamped envelopes for.

____ Give transcript(s) to my Counselor as part of my college/scholarship/summer program application(s). I have discussed this option with my Counselor. Please indicate (C) below next to the schools/destinations that you want given to your Counselor.

Please list all the schools, NCAA and/or other destinations you want transcripts for below.
Make sure to include the corresponding code (ED, H, PA or C) for each item.
For the NCAA please provide your Clearinghouse registration number.

1. _______________________________ 6._________________________________

2. _______________________________ 7._________________________________

3. _______________________________ 8. ________________________________

4. _______________________________ 9. ________________________________

5. _______________________________ 10. _______________________________

Download/Print the form below, complete it and take it with you to the Student Store to pay for your transcripts.

Seniors, for initial transcript orders this form is part of your required "Counselor's Meeting". Your counselor must review and sign-off on your transcript requests before you take the form to the Student Store to pay.

Click Here to Print Transcript Request Form in PDF

TRANSCRIPT ERRORS and/or ERRORS IN ZANGLE/Q

If you find an error on your transcript or in Zangle/Q, please print the following form, fill it out and submit to Mrs. Ramirez in the OPHS Counseling Office. To print the "TRANSCRIPT/ZANGLE CORRECTION REQUEST" form in PDF format click on the following hyperlink:

Print Transcript/Zangle Change Request Form in PDF

For questions please email our Registrar, Pat Ramirez at: pramirez@oakparkusd.org

This document is available in Portable Data File (PDF) format. A PDF file is "printer friendly" and can be accessed through Adobe Reader. To receive a free download, click on the Adobe Reader icon.

Last Modified on May 7, 2013